Choosing the Right Data Backup Solution for Your Company


Cloud backup is your best (and often last) line of defence against data loss. This makes choosing the right backup solution a critical decision that will have a lasting impact on your business continuity.

By getting to know your organisation, either by working with a consultant or an IT audit, you can find a backup solution that will work with your business rather than against it.

Best Practice – Backup and Storage

We rely heavily on IT systems and technologies, which means scheduled or ad-hoc backups are no longer sufficient. Two full backups of your data should be stored on separate physical devices, which can be kept in sync by the cloud or with a sync application. Even if a whole set of data is lost, having a rapidly recoverable backup on hand facilitates business continuity.

A third copy should be stored offline at a separate location, preferably out of reach from other employees and protected from natural disasters and manmade catastrophes (such as fires and floods ). Having a third copy of your data serves as protection if your IT system is attacked by hackers, malware, or a disgruntled employee (important in small businesses with employees who have full access to computer systems).

What are the Data Backup Options Available?

Direct Attached Storage (DAS)

This is storage that is physically connected to a PC or server, for example via a USB port. The reason for their low price, easy storage and high capacity is that backups need to be carried out on a periodic basis, so if you require data recovery, the files may not be the latest versions. If you have data stored in multiple locations, it can also become an inconvenience since the DAS device needs to be physically moved between locations.

Network Attached Storage (NAS)

NAS connects directly to your network and can be synced with other compatible NAS appliances remotely. This solution is cost-effective, eliminating licensing fees and hardware investments associated with a file server.

The advantage of NAS is that it can store real-time backups so files are always up to date, but the drives are not removable and cannot be unplugged and moved to a safe location in an emergency.

Disaster Protected Storage

Usually, in the form of NAS or DAS, disaster protected storage is designed to withstand events that otherwise would wipe out unprotected data. For instance, some models provide protection from fire or can be submerged in water for extended periods. 

Private / Business Cloud Backup Solution

Cloud backup solutions are an attractive option for certain businesses because they offer affordable, flexible, and fully scalable solutions, and they allow you to pay only for the storage space you need.

Although they tend to be ideal for companies that have a typical file server, increased bandwidth, particularly when dealing with multiple terabytes of data, can render cloud storage unsuitable for certain businesses.

If your organisation is unwilling to trust third parties to back up your data, you can create a private backup solution by utilising the hardware and software you already own. Despite its convenience and flexibility, this option is quite costly and requires companies to construct and run their own data centres.

Offline Media

External offline media includes disks and tape drives, now thought by many to be largely obsolete. However, many businesses still use optical disks for backing up data.

Unfortunately, optical disks cannot be written to regularly which makes them better suited to occasional backups of large amounts of data. Periodic copying to offline media, however, can provide additional security when combined with other additional platforms such as NAS.

Which of these is Right for your Business?

Businesses have different storage and backup requirements, so there is no ‘one-size-fits-all ‘ approach. For most businesses, a combination of options can be used to create a backup plan that fits their exact needs.

You should consider factors such as the volume of data in question, the number of office locations you have, and your budget when planning your backup strategy. Business cloud backup could be the best option if an up-front capital expense is not possible, but it may not be enough for large volumes of data.


Backups are essential for any business. You don’t want to risk losing your company’s valuable data. It’s essential to choose the right solution to suit your business needs.

We recommend a cloud backup solution as it’s the easiest and quickest way forward for any company. If your company is looking to expand, moving to a cloud backup solution means that you won’t need to purchase additional hardware.


To ensure that you get it right the first time, speak to one of our Wizard IT experts today. 

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