It’s that time again – the latest Teams updates for the month of June. As we continue to move into the world of hybrid, meetings, chats, and collaborative experiences need to be as inclusive and connected as possible. Microsoft have focused on the meeting “co-organiser role” and the positive impact this role brings to meetings. Microsoft have also introduced an upgraded language transcription and meeting invite system which will allow more people to take part in discussions, facilitating an inclusive experience for everyone.
Multi-language meeting invite control
Administrators can display the join information in meeting invitations in up to two languages across all email platforms using the Multi-language Teams meeting invite control. The feature allows users to customise meeting invitations so that users can choose the languages they are most comfortable with. In their admin portal, administrators can enable MeetingInviteLanguages in the CsTeamsMeetingPolicy at the user, group, or organisation level.
Multitasking panel for meetings on iPad
iPad users will have an updated Teams mobile meeting experience via a multitasking panel. With a collapsible right panel during meetings, users can chat alongside the ongoing meeting, see rosters more quickly, and more.
Meeting Chat Bubbles on iOS and Android
Chat bubbles have now been added to the mobile app for both iOS and Android Users. Chat bubbles let users preview and the two most recent chat messages without having to open the message. Users no longer need to manually open the chat window within a meeting to see what participants are typing. Users can temporarily turn them off in the current meeting by tapping on the snoose icon. Otherwise, users can also turn them off permanently by tapping on Don’t show chat bubbles on the More Actions (…) menu.
Co-organiser Meeting Role
A new “co-organiser” role allows organisers to share control with up to 10 meeting participants. In addition to managing Meeting Options, co-organisers have most of the same capabilities as the organiser. Limitations of the co-organiser role include an inability to create and manage breakout rooms, manage meeting recordings, and view or download attendance reports. Through Meeting Options, organisers can add co-organisers. The co-organiser role is only available to invitees within the same tenant as the organiser.
Disable chat write access for anonymous or unauthenticated users
IT administrators can disable chat write access for non-federated users and unauthenticated users who join Teams meetings through a shared link. This provides an added layer of security, especially in the financial sector where chat messages can be used as part of a data security breach. Disable the chat write access via PowerShell using syntax [-MeetingChatEnabledType = Enabled, Disabled, or EnabledExceptAnonymous]. Users can also do this through the admin portal under Chat in Meetings policy > Turn it on for everyone but anonymous users. This setting can be applied to a subset or all tenant users. Once this is set by an IT administrator, a meeting organiser cannot override this setting through meeting options.
Integrated CART captioning in meetings on Web
Web users can now view captions coming from a CART (Communication Access Realtime Translation) provider within the Microsoft Teams meeting window instead of a secondary window. Users do not have to choose between captions and presentation to follow along with what is being said. CART captions can be enabled from the meeting options by meeting organisers and participants.
Live Captions and transcriptions for Teams meetings on Web
In Teams meetings, captioning and transcription are now available in 27 spoken languages in real time. To enable, click on the More Actions menu […] and select Turn on live captions and/or Start transcription. Meetings can be more inclusive and easier to follow when web users can see who’s speaking during and after the meeting.
Additional spoken languages available for Live captions and transcriptions for Teams Meetings
Microsoft have now added six more spoken languages for live captions and transcripts, including Czech, Thai, Hebrew, Portuguese, Vietnamese, and Turkish. With this update, users can feel a lot more comfortable in meetings with people from other parts of the world, enabling a more inclusive environment.
Usability improvements to notifications in meetings for Android
Microsoft have added a notification drawer which displays at the top of the screen for any in-app system messages. Users can preview, collapse, or clear them all with one tap by pressing the Clear All button. This helps reduce distracting clutter on mobile devices during a meeting.
Support of Transcription for Teams on VDI for Azure Virtual Desktop
Transcription is available on a Virtual Desktop Infrastructure (VDI) for Azure Virtual Desktop users. Live transcription also helps promote inclusivity for any participants who are deaf/hard of hearing or have different levels of language proficiency. After a meeting, the transcript will be saved in an individual chat tab. Attendees who joined late or missed the meeting can read everything that was discussed and find what they’re looking for by typing in a speaker’s name.
Give and Take Control for Teams on VDI for VMware and Azure Window Desktop
Microsoft Teams Give and Take Control is now available on VMware and Azure Windows Desktop. Meeting participants can control the presenter’s shared content during screensharing by using Give and Take Control. It is possible for a presenter to give control of the shared content to another meeting participant so they can take actions such as presenting or modifying files. The sharing is controlled both by the presenter and by the meeting participant. The presenter can take back control at any time. A meeting participant can request control while another participant is sharing content. Participants sharing content can approve or deny the request. When the requester has control, they can make selections, edit, and make other modifications to the shared screen.
Dynamic caller ID for call queue agents
Using a call queue number as their caller ID, agents can now place calls from the Calls app. This ensures the call is correctly identified to the recipient and that the call back number is the call queue number rather than the user’s personal number.
Teams Button long press to Raise Hand during meeting
Teams Certified Devices now come with a new Improved Raise Hand Feature. Users can simply tap the Teams button and it will invoke the raise hand feature during the meeting.
Yealink MeetingBoard 65”
The Yealink MeetingBoard 65” collaboration display, now certified for Microsoft Teams Rooms, effectively facilitates digital collaboration by combining everything in the room, from the computing unit to a wide 65-inch touchscreen display, 4K camera, microphones arrays, speakers, and built-in Teams Rooms on Android. Connecting the power cable is all users need to start a call, share their screen or draw on a whiteboard. Users also get remote access and management features.
Biamp Tesira ForteX and Devio SCX
Biamp is excited to announce that these new Tesira FORTE X and Devio SCX audio solutions are certified for Microsoft Teams Rooms. That means users can use them in either medium or large conference room spaces. The Microsoft Certified solutions feature Biamp Launch technology. This is the first fully automated audio-conferencing solution that adapts its audio settings to any conference room environment while consistently maintaining Microsoft’s audio standards.
Poly Studio R30
The Poly Studio R30 USB video bar is certified for Microsoft Teams Rooms on Windows and can be used for focus and small meeting rooms. The R30 includes Poly Director AI technology which automatically keeps everyone in frame for a more dynamic collective experience, even as the meeting progresses. Enjoy rich audio that filters out background noise, so each participant is heard clearly.
Poly Studio P21
The Poly Studio P21 personal meeting display is now certified for Microsoft Teams. It features an enterprise-grade display dedicated for Teams meetings, complete with a 1080p webcam, stereo speakers, and microphone. The extra features include touch-control ambient lighting, a built-in wireless charging pad, a touch control bar and the Teams button which allows users to answer or end calls.
Dell UltraSharp 32 4K Video Conferencing Monitor
Dell has now certified several of its new monitors to work with Teams. The UltraSharp 32 is one example and allows it users to enjoy intelligent webcam and IPS Black panel technology. Users can launch, join Teams meetings, and respond to notifications all in one go.
POS EXPAND 40T Speakerphone
The sleek and portable EPOS EXPAND 40T wireless Bluetooth speakerphone is now certified for Microsoft Teams. With three beamforming microphones that isolate from ambient noise for a rich and dynamic audio experience, this speakerphone delivers exceptional audio performance, enabling users to join meetings and experience crystal clear audio on both ends of the call. A dedicated Teams button makes it easy to activate Microsoft Teams on the speakerphone.
Designed for hybrid work with flexible and easy plug-and-play connectivity, the EPOS C10 USB-C communication headset provides a high-quality stereo sound experience and is certified for Microsoft Teams. With its discreet boom arm design that folds neatly into the headband, the EPOS C10 allows users to experience flexibility and comfort. With its Teams button, the headset provides a smooth experience across Teams meetings.
EPOS C20 is a lightweight, portable, wireless communication headset that is now certified for Microsoft Teams. With its fold-up boom arm, users can show up well in meetings with a clean, modern look. By using the USB-A dongle, users can connect to two devices at once via Bluetooth or the dongle on its own to enjoy multi-point connectivity.
A wireless communication headset with active noise cancellation, the EPOS C50 is now certified for Microsoft Teams. For an enhanced audio experience with enhanced sound isolation, the C50 features four noise cancelling microphones and plush ear pads to reduce background noise. The soft, on-ear wearing style creates all-day comfort, while the modern dual-foldable design gives users a handy and stylish look on camera in meetings.
Yealink UH38 Series
The Yealink UH38 USB Wired Headset Series is now certified for Microsoft Teams, providing an immersive audio and voice experience tailored for all office users and remote workers. With its innovative designs and technologies, the UH38 features call and music audio with dual-microphone noise cancellation and Acoustic Shield Technology, which provides users with a high-quality call experience. The headset supports USB and Bluetooth dual connections, allowing users to manage two call devices simultaneously to improve call processing efficiency.
Yealink BH72 Bluetooth Wireless Headset
Microsoft Teams is now certified for Yealink BH72 Bluetooth Wireless Headsets. A new standard headset with a highly compact design and cutting-edge voice technologies suited for hybrid workers, the BH72 offers high-definition audio quality, a retractable hidden microphone arm, and Yealink Acoustic Shield Technology. As well as wireless charging, the headset comes with a multi-functional wireless charging stand. As a result of its high-quality audio and music playback experience, the BH72 makes a great choice for users who want to be able to show up well in Teams meetings and feel comfortable taking calls despite any potential ambient noise.
Microsoft Teams is now certified for the Jabra Engage 55 DECT wireless headset. In particular, the headset is designed for hybrid workers who spend most of their workday on calls and meetings. Jabra Engage 55 offers a seamless user experience thanks to its impressive wireless capabilities, noise cancellation, and security, and its Link 400 DECT USB adapter that flashes purple when a new Teams notification is received.
Microsoft Teams chat embedded within Dynamics 365
Through a comprehensive suite of productivity tools, Dynamics 365 and Microsoft Teams keep everyone engaged. In Dynamics 365, Teams users can now collaborate directly and in context in the workflow by embedding Teams chat into Dynamics 365. For convenient access for all participants, users can link existing or new chats to Dynamics 365 records, such as sales opportunities and service cases.
E-signature approvals on mobile – view and take action
Users can now easily action e-signature approval requests from any mobile device. As a recipient users can view or review them, as a creator they can edit or cancel them.
E-sign approvals fully embedded within Team Approvals for a streamlined experience
Users can now seamlessly create, view, review and e-signature approval requests that require a signature right from Teams. This update removes the need for users to log into each e-sign provider website. The login process has also been improved with users now only needing to login every 30 days.
DocuSign e-signature approvals in chats & channels
Users can now create DocuSign e-signature requests directly from the compose extension within a chat or a channel maintaining the context for the request. When users review the request, any updates will be shown in the adaptive card in the chat or channel meaning a faster response as they understand the context of the request.
Approvals in integrated SharePoint Lists
Now, list members can be given appropriate permissions and manage the creation of new requests for approval directly in their connected SharePoint Lists.
Additional filters added to the approvals list
If users have downloaded the Personal App, then it will allow to filter approvals through key word search and other features, such as Approved.
Frictionless app re-install for users
With app flyouts, users can find the apps they use frequently, and just mention their favourite bot in a new chat/team to use it seamlessly. Using this capability, regularly used apps will appear first, so they don’t have to be installed every time.
Updates app in Microsoft Teams
Updates in Teams is an out-of-the-box app that lets users create, submit, and review all updates, check-ins, and reports within the flow of work. A weekly update, a store opening, or a facility inspection are some examples of recurring processes. Updates can also be in-the-moment updates that might be needed at any time, like shift handoffs, maintenance requests, or incident reports. It makes it easy for users to manage these all at the same time. The Updates app provides templates that can be customised for a specific business or team needs.
If you would like to chat about your Businesses needs, get in touch with our IT experts.